JULY 9, 2020
A Message from Greg Hall
Dear BRLS family,
I recently received a wonderful email from Riley Moffitt, a Leader from the Midlothian YMCA Leaders Club. She was writing as the point person for the collective 6th year leaders currently attending the school. They have used virtual meetings to stay connected and discuss their Club/BRLS shared journey. At the end of this amazing email she shared this thought about moving forward and I asked her if I could share it with you.
JUNE 13, 2020
BRLS is working to safely deliver a mountaintop experience for all the inspiring people who have worked hard over the past year. We are currently planning for BRLS to take place August 1 through August 7. Please find below some information about Blue Ridge Assembly’s COVID-19 phased reopening plans and a summary of initial modifications to certain BRLS operations.
Welcome to the official application page for Blue Ridge Leaders’ School 2020! Please familiarize yourself with the information on this page as the application process contains several phases. Be sure to download the Operations Guides at the links below, which outline important information for parents, leaders and advisors on everything you need to know prior to, during and following the week on the mountain.
2020 Application Links
Applications are currently closed.
*Financial Assistance applications to be completed by parents or legal guardians.
**The Club Application Form must be completed by advisors after all their leaders and seniors have submitted individual applications. Please see below for more information.
While the online application window will officially close on May 1, advisors are strongly encouraged to have all applications submitted by March 10.
**Please note that new deadlines resulting from COVID-19 will be communicated to staff and advisors**
- February 11, 2020: Application Info Released
- February 24, 2020: Online Application Window Opens at 10:00am EST (Leaders, Seniors, and Financial Assistance)
- March 10, 2020: Club Application Form Opens at 7:00pm EST
- April 1, 2020: Deadline for Financial Assistance Application Submissions
- April 7, 2020: Drops After This Date Subject to Full Payment
- May 1, 2020: Online Application Closes
- June 1, 2020: All Final Payments Due for Enrolled Clubs
- June 13-20, 2020: Blue Ridge Leaders’ School
- Leader: $545 (Deposit $150 per Leader) – fee includes school photo
- Senior Leader/Advisor: $615
- Staff Member: $100
- Observer (age 13+): $450
- Observer Child (age 3-12): $200
- Observer Infant (age <2): $0
- Club Delegation Fee: $100 per Club
Online Application Process Overview
FREQUENTLY ASKED QUESTIONS
Click on a question below to view the answer. After reviewing the info below, if you still have questions about the application process, please click here to get in touch.
An Application Meeting is a club meeting where leaders, advisors and seniors will submit their online BRLS applications. Each advisor is strongly encouraged to schedule an Application Meeting during the registration window (Feb 24-March 10). Advisors have the option to host a single meeting (where all leaders submit their applications at one time) or multiple meetings (where leaders are scheduled on different days to submit their applications).
Once the application window opens (10am EST on February 24), links will be posted at the top of this page directing leaders, senior leaders and advisors to their individual online application forms. At the Application Meeting(s), everyone will individually visit their application URLs and complete/submit individual applications. Make sure you have your phone, tablet, laptop or other device ready and wifi available at the Application Meeting. You will need to upload digital / scanned copies of Parent Release Forms and headshot photos as part of the individual application.
Each LEADER needs to bring the following:
- A completed Parent Release Form (to be scanned / uploaded as part of the online application and turned in to the advisor at the Application Meeting). Note: Parents and advisors must sign this form prior to submission; and
- A digital copy of a headshot (.jpg or .png) to upload as part of the leader’s application.
Each SENIOR LEADER AND ADVISOR needs to bring the following:
- A digital copy of a headshot (.jpg or .png) to upload as part of the senior leader’s / advisor’s application.
Reminders for Advisors:
- Ensure that both sides of the Parent Release Form are completed and signed by the parent and advisor prior to submission of the application. Please collect all leaders’ Parent Release Forms and retain these for your records.
- Please make sure to carefully review each leader’s application prior to submission and ensure class selections are completed properly.
- You will be provided with an Advisor Code that you will need to input on each leader’s application prior to submission.
We are requiring photos of everyone on the mountain for security, safety and identity purposes. Photos do not need to be high resolution, but do need to clearly display the individual’s face only.
The online Club Application Form must be submitted by advisors after the club’s leaders and seniors have submitted individual applications. The purpose of the Club Application Form is to officially “apply” for your club’s delegation and provide current information about the club’s YMCA, Association, Executive Director, Advisor and other important information. The Club Application Form will open March 10, 2020 at 7pm EST and close May 1, 2020.
Each advisor will need to complete a Club Delegation Spreadsheet after all his/her leaders and seniors have submitted their applications. Advisors must clearly indicate in the form who is authorized to attend BRLS and which seniors are cleared and/or waitlisted. The spreadsheet must be completed, signed by the advisor and the applicable YMCA executive, and uploaded as part of the Club Application Form, beginning March 10, 2020. The Club Application Form (along with individual leader/senior applications) will close May 1, 2020.
Each club is permitted to bring 30 leaders. Additional leaders will be automatically waitlisted. All approved/waitlisted leaders must be clearly indicated on the advisor’s Club Delegation Spreadsheet.
Each club is permitted to bring a maximum of 2 seniors. There is a strict ratio of 1 senior per every 15 leaders. Additional seniors will be automatically waitlisted. For purposes of clarity, if one senior is also identified as an advisor, then that club is permitted to bring only one senior. All approved/waitlisted seniors must be clearly indicated on the advisor’s Club Delegation Spreadsheet.
Once your Club Delegation Spreadsheet and all leader applications are received, we will contact you with the approved number of spots for your club and let you know whether your club has been enrolled. A club delegation fee in the amount of $100 plus a deposit in the amount of $150 per leader will be due upon enrollment.
Payments must be made in one lump sum by your YMCA to cover all approved leaders, seniors and the advisor. Payment can be made in two ways: (1) Send a check to Blue Ridge Assembly, Attn: Blue Ridge Leaders’ School, 84 Blue Ridge Circle, Black Mountain, NC 28711. Please make sure you include your Club/YMCA name on the memo line of the check; or (2) by credit card via Square invoice. Note that a 3% fee will apply to your total if you elect to pay by card. If you want to pay by card, please indicate so on the Club Delegation Spreadsheet and we will send you a Square invoice.
You will be notified of payment deadlines for any outstanding balances due.
Note that drops after April 7, 2020 will be subject to full payment and will not be eligible for a refund.
No. We will email you to confirm when your club has been officially enrolled or waitlisted and how many spots are confirmed.
Click here to view the full list and class/clinic descriptions. Note that page 6 of the document includes a schedule matrix that shows which classes are being offered during which periods. This will help leaders plan their schedules accordingly BEFORE the Club Application Meeting.
The link to the Financial Assistance Application will be posted at the top of this page on February 24, 2020. Financial assistance is available to leaders on a needs-basis. Parents or legal guardians of leaders who are interested in financial assistance should submit a Financial Assistance Application by April 1, 2020. Financial assistance award notifications will be sent on or about May 1, 2020.
If you have drops or need to make changes to your club delegation, please email Brianne at firstname.lastname@example.org. If any of your leaders have medical conditions that have changed, please email Brianne ASAP.
No. If you are a club advisor and have already submitted a BRLS Staff application, you do not need to complete a Senior Leader application at the Application Meeting. However, you will still need to complete the Club Application Form online beginning March 10.
Beginning with the 2020 school, BRLS will be adjusting the Club Recognition process. The new program is now called Club Administration. More information will be provided during the advisor webinars. Once BRLS notifies club advisors that their club has officially been enrolled in BRLS, advisors can then submit their club administration documents using the link listed on the right side of this page.
- 2020 BRLS Class and Clinic Descriptions
- Parent Release Form
- Preview of Leader Application Questions
- Preview of Senior Application Questions
- Club Pre-Application Form (for new clubs only)
- Club Delegation Spreadsheet (for advisors)
- Club Application Form (for advisors; form will be available Mar. 10)
- Financial Assistance Application (for parents)
- Club Administration (formerly Club Recognition) Submission Page (for advisors)
- Staff Background Check Form (YMCA employee)
- Staff Background Check Form (non-YMCA employee)
- Distribute Parent and Leader Ops Manual, Parent Release Forms, Class Offerings/Descriptions PDF, Application Preview PDFs
- Schedule your Club Application Meeting(s) on or after Feb. 24
- Download the Club Delegation Spreadsheet
- At the Club Application Meeting, each leader and senior will click on the link to their respective application form (for leaders, forms will be organized by year on the mountain). Scan the signed Parent Release Forms and headshots (if they are not already in a digital format), review individual leader applications, input the Advisor Code (which will be emailed to you) and submit the individual application for each leader. Save a hard copy of Parent Release Forms for your records.
- Complete your Club Delegation Spreadsheet
- Send interested parents the link to the Financial Assistance Form (will be posted on Feb. 24)
- On or after March 10, submit the online Club Application Form (upload your Club Delegation Spreadsheet as part of the form)
- You will be notified that whether your Club has been enrolled or waitlisted
- Once notified that your Club has been enrolled, you (1) will receive an invoice to pay your deposit; and (2) may submit a Club Administration submission online
- Email any changes to your delegation (including any changes to leaders’ medical conditions) to Brianne ASAP
- See you on the mountain!